This policy sets out how reebok (South Africa) (Pty) Ltd, 3rd Floor – Unit 2C, Black River Park North, Observatory, 7925, South Africa (Reebok , we or us) may use personal information that any user (you) provide or that we collect about you when you visit our website at www.reebok.co.za (the website), use any (mobile) applications, enter, or apply to enter into an agreement with us, and you agree to be bound by it. “Personal information” includes any personal information as defined in the Protection of Personal Information Act 4 of 2013.
2. Who is in charge of the protection of your personal information?
3. How is personal information collected?
All our activities are based on stringent ethical principles and we are committedto protect the privacy of all visitors to our website and users of our (mobile) applications. For this reason, the way in which we collect and store information is dependent on how you use our website and related services.
3.1 Personal information collected through your interaction with us
Various technologies may be used on our websites and our (mobile) applications in order to improve them, make them more user-friendly, effective and secure. These technologies may lead to personal information being collected automatically by us or by third parties on behalf of us. Examples of such technologies are cookies, flash cookies and web analytics.
3.1.1 Click-stream personal information
A visit to one of our websites results in personal information that is sent from your browser to our server. This personal information makes it possible to optimize our services and improve your experience on our websites and apps. The personal information is automatically collected and stored by us or by third parties on our behalf. This personal information can include, in particular, the following:
- the user’s IP address
- the date and time of the visit
- the referral URL (the site from which the visitor has come)
- the pages visited on our website
- information about the browser used (browser type and version, operating system, etc.)
3.1.2 What you should know about cookies
first of all… what are cookies?
finally… what if you don’t like cookies?
You can change your browser settings to delete or prevent cookies from being stored on your computer or mobile device without your explicit consent. The ‘help’ section in your browser should provide information on how to manage your cookie settings.
3.2 Personal information provided by you
Besides the personal information collected by automated means, we also process personal information which you have provided to us. This includes, but is not limited to:
- your contact information, including your first and last name, billing or delivery address, birthdate and email address and, optionally, your telephone number. We need your e-mail address and (optionally) telephone number so that we may contact you if we have questions or information for you regarding your relationship with us;
- other information required to process your order, such as information concerning the products you have ordered, the billing and delivery address, banking and/or credit card details;
- if you have created an online profile, the preferences and interests stored in this profile (please see below for further information concerning the profiles);
- if you have contacted customer service, the details of the conversation, which may be recorded and the contact history;
- personal information which we reasonably need to perform our duties for purposes of marketing to you, any agreement we may have with you, or to operate your account or any Reebok program that you have signed up for or fulfil our regulatory or other business rights and obligations.
3.3 third parties
Reebok may collect personal information about you from third parties such as fraud agencies, or Banks, in order to verify information about you. Collection from third parties will always relate to your existing relationship with us.
4. How will we use your personal information?
We will only process your information insofar it is adequate,relevant and not excessive for the purposes set out below:
For purposes relating to your agreement or relationship with us or your order; e.g., to notify you regarding the status of your order or delivery. We may use your personal information to assess your creditworthiness, for which we may use third parties.
If you have provided us with your personal information in relation to a promotion, event, (mobile) application, etc., we may send you emails or other messages which relate to the service you have requested.
We may use personal information collected about you to enhance and update our current personal information records.
If you contact customer service, we will use your personal information (including your contact history) so that customer service is able to process your request and provide you with the best service possible.
If you have given us your personal information during the sale of a product or service, we will inform you about similar products and services. We may also contact you to ask for your feedback after the sale of a product or service. In case of an interrupted sales process we will send you a reminder. You can immediately unsubscribe from any of these notifications at any time at no cost by clicking on a link in the corresponding e-mail or other message (see further below in clause 7).
We may contact you via the contact details provided by you (including per regular mail, e-mail, SMS, telephone or any other electronic means) for marketing, advertising and opinion research purposes of the reebok Group, meaning that your information will be shared with other companies within the Group. This includes for example information related to products of the reebok Group, ecommerce activities, special offers, promotions as well as information on local store openings, local store activities of the reebok Group or sporting events. In order to be able to contact you with information which is of special interest for you, your overall interaction with Reebok and reebok AG (such as but not limited to your shopping behaviour in e-shops, in Reebok physical stores, your use of loyalty programmes, your ratings and reviews of products, your contact history with our customer service, your newsletter clicks/ opening results, your surfing behaviour (web tracking), the newsletter types you are subscribed to, your participation in promotions or events, your interactions with mi coach and your use of (mobile) applications), will be combined, analysed and used. We may provide your contact personal information to reebok AG for marketing, advertising and opinion research purposes. This will require a transfer of your information to Germany. In section 7 you can find information on your rights, for example on how you can withdraw your consent or correct your personal details.We may use your personal information to comply with our regulatory or other rights and obligations and in general to carry out any other reasonable business operation considering our business and the relationship between the parties.
5. Disclosure of information
One of our core principles is that we will treat your personal information with care and confidentiality. We will not sell your personal information to third parties. We will share your personal information with third parties (i) as set out in this policy; (ii) if required by law; or (iii) if you have consented to it.
We will share your personal information for purposes of (i) with the following third parties:
- another company within the reebok Group, where we can justify the sharing from a business operations point of view;
- any company we use to provide a service on our behalf or to provide a service to us;
- any company who provides us with products or services, and or delivery of those products, only to the extent that it is reasonably required to provide the product or service;
- any payment system we may use;
- regulatory and governmental authorities, ombudsmen, or other authorities, including tax authorities, where we are requested by them to do so;)
- any other third party, if we are allowed to do so in law.
Where we use service providers and personal information operators working on behalf of Reebok, these third parties are granted access to the personal information they require in order to carry out the particular service. The service providers and personal information operators are contractually obliged to treat all personal information in the strictest confidence. It is also contractually forbidden for them to use the personal information in any other way than required. The necessary steps are taken to ensure that our service providers and the operators working on behalf of Reebok protect the confidentiality of your personal information. These services may for example include hosting and maintenance services, analysis services, e-mail messaging services, delivery services, handling of payment transactions, solvency check and address check, etc.
We will also share your personal information with employees who need access to it in order to fulfil their employment duties. The same principles that apply to service providers will also apply to employees.
6. Cross Border Flow Of Personal Information
Some of the persons (including reebok representatives, third parties, employees) to whom we legitimately disclose Personal Information may be situated outside of the Republic of South Africa (RSA), in jurisdictions that may not have similar data protection laws to the RSA. However, all recipients agree to effectively adhere to the principles for processing of information in accordance with POPIA and our applicable data processing agreements.
We will retain your personal information in terms of our retention policies and the applicable laws.
If we keep your personal information longer than is strictly necessary for purposes of this agreement, we will either de-identify your personal information, or keep it for research or statistical purposes only.
During the period of retention, we will continue to implement reasonable and appropriate security measures.
8. Your rights
If you provide us with personal information via our websites or other channels, this is done on an entirely voluntary basis. If you choose not to provide the requested information, various customer benefits may not be available to you. In certain cases, only those people that have submitted the necessary personal information to us are able to order products, use certain services and in other ways avail themselves of the activities and offers available on our website and (mobile) application and via our loyalty programme. As transparency and fair play are particularly important issues for us, we provide various options, depending on the exact circumstances, in order to help you retain control over your personal information. These options may include displaying and editing your personal information online. It may also be possible to unsubscribe from services or delete user accounts or to receive information about the personal information held.
8.1 Right to object and unsubscribe
All marketing material that Reebok sends to you that for instance contain a newsletter or marketing content, include the option to unsubscribe to the receipt of the marketing material, by following the relevant instructions in the communication.
8.2 Right to request information and to correct it
You have the right to be informed at any time about the personal information stored about you and to correct it. Information about stored personal information can be obtained by using the contact details in the Contact Information section below.
9. Security of the information and personal information integrity
We take reasonable appropriate technical and organisational measures to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorised use, disclosure or access, in particular where the processing involves the transmission of personal information over a network, and against all other unlawful forms of processing and misuse.
We make use of electronic and computer safeguards such as firewalls and data encryption. We have physical and electronic access control to our buildings and information. We only authorise access to information to those employees and operators who require it to fulfil their designated responsibilities.
When you use the website, we may give you an access number, username, password and/or personal identification number (PIN). You are responsible to maintain the secrecy and confidentiality of your username, access number, password and/or personal identification number ("PIN").
We will report any security breach to both the Regulator and the individuals or companies involved.
10. Protection of children’s personal information and special personal information
The protection of children’s personal information is extremely important. Reebok understands that it has a responsibility to protect the privacy of children and only intends to collect and use the personal information of children under the age of 18 in compliance with applicable laws. We encourage parents and other guardians to surf the Internet together with their children and enjoy the internet in a responsible manner.
If a child under the age of 18 attempts to register himself or herself, he or she may initially be asked to provide the information as described in the above section entitled “what personal information is collected”. In addition, he or she may be asked for consent from the parent/guardian to the registration and Reebok may require additional information from the parent or guardian to complete the registration. The personal information submitted by and collected about the child during the course of his or her visit (e.g. via cookies) may be used as described above.
We do not intend to process any “special personal information” about you, as defined in law, which includes e.g. political, religious or health-related information, except if we are under a legal obligation to do so.
11. Social networks
Our website and (mobile) applications provide you with Social Plug-ins from various social networks. If you choose to interact with a social network, your activity on our website or via our (mobile) applications will also be made available to social networks such as Facebook and Twitter.
If you are logged in on one of these social networks during your visit to one of our websites or (mobile) applications, the social network might add this information to your profile. If you are interacting with one of the Social Plug-ins, this information will be transferred to the social network. In case you do not want a personal information transfer, please log off on your social network before you use our website or (mobile) applications.
We do not control this personal information collection and personal information transfer via the Social Plug-ins. Please read the privacy policies of those social networks for detailed information about the collection and transfer of personal information, what rights you have and how you can achieve satisfactory privacy settings.
12. Geolocation services
We offer location-enabled services within some of our (mobile) applications, such as Google Maps. If you use those (mobile) applications, the companies that provide these services may receive information about your actual location (such as GPS signals sent by a mobile device) or information that can be used to approximate a location. You can generally enable or disable your location services in your device or browser settings.
We use the Google Maps service to assist you in finding the nearest Reebok store. To facilitate this, we load an image from Google Maps or Bing Maps, saving the route, personal information and map image on our server.
web analytics by Google Analytics
The web analytic services on our website and (mobile) applications are provided by Google Analytics (www.GoogleAnalytics.com). This means that when you visit our website or (mobile) applications, a cookie by Google Analytics will be stored on your computer or mobile device, except when your browser settings do not allow for cookies (see clauses 3.1.2 above).
This further means that when you visit our website or (mobile) application, the web analytics personal information described above in clause3.1– including the “click-stream personal information”, the personal information from “web beacons and tracking links” and information stored in Google Analytics’ cookies – will be sent to Google Analytics for analysis for and on behalf of Reebok. Please note that if you have created an online profile at our website or (mobile) application and if you are logged on in this profile, a unique number identifying this profile is also being sent to Google Analytics in order to match the web analytics personal information to this profile.
If you do not want information about your behaviour at our website or (mobile) application to be collected and assessed by Google Analytics, you can apply for a visitor opt-out. This means that Google Analytics will, depending on the type of opt-out you choose, either anonymise the information it collects (but keeps collecting the personal information) or stop collecting information about your visit at all. This visitor opt-out requires you to accept a cookie being stored on your computer by Google Analytics.
13. Re-targeting technologies
Our website and (mobile) application use re-targeting technologies. This enables us to show our visitors, who were already interested in our shop and our products, advertisements from us on partner websites. We believe that the display of a personalised, interest-based advertising is more interesting for our users than advertising that does not have a personal connection.
We also work with other companies who use tracking technologies to serve ads on our behalf across the Internet. These companies may collect information about your visits to our websites or (mobile) applications and your interaction with our communications, including advertising.
14. Contact information
15. Changes to this policy
We are not responsible for, give no warranties, nor make any representations in respect of the privacy policies or practices of linked or any third party websites.
Updated July 2016